How your crew asks for time off
They tap the days on a calendar, pick what it's for, and send it to an approver from their own WhatsApp.
In Crews Out, under Ask for time off:
- Which days? Tap the day on the calendar. For more than one day, tap the first day, then the last. Tap a day again to start over. Days they already have off or asked for are marked, and so are company holidays, which never count.
- How long? For one day: All day, or part of it. On a company that counts days that's Half a day; on one that counts hours it's Part of the day and the hours, like 4.
- What for? Tap one: Vacation, Sick, Personal, Unpaid, or your own types. Each shows what's left on it, and once the days are picked the form says what they'd have left after this one.
- Note, if they want one. It goes in the message, for example "Dentist in the morning".
- Tap Ask. Crews Out shows the days and how many they'd have left.
- Tap Send to and the approver's name. Their own WhatsApp opens with "I'd like Friday off (Vacation, 1 day). Approve or deny here:" and the link. They press send.
Nothing is booked until it's approved. Dates are in your company's time zone. See Time zones and dates.
Sick today
Tap today. For a sick day someone forgot to ask for, they can go back a month on the calendar and tap it, up to 30 days back.
Already asked
If those days are already asked for or booked, it says so: "You already have Friday asked for or booked." Change the dates instead.
Next
What they see after, and on the rest of their page: What your crew sees. If the approver doesn't answer: If nobody answers a request.
Updated Oct 5, 2026